Compliance register for youth-serving organizations
Know who is cleared
to work with kids.
Before someone asks.
Background checks, abuse prevention training, CPR, first aid. Thirteen states now write these into statute and every insurance carrier writes them into your policy. Most organizations still track them in a spreadsheet that nobody has opened since March.
RosterClear keeps one roster, watches every expiry date, chases the paperwork for you, and prints an audit-ready record the moment a carrier or an inspector asks for one.
No credit card. No demo call. You will have your roster loaded in about ten minutes.
The spreadsheet works right up until the moment it matters.
Clearances expire quietly
A background check from two seasons ago looks identical to a current one in a spreadsheet cell. Nothing turns red on its own.
Volunteers arrive late
A parent steps up two weeks before the season. Now you are chasing a PDF over text message while practice has already started.
The board turns over
Whoever kept the file leaves in the fall and the institutional memory leaves with them. The next person starts from nothing.
How it works
Four things, done properly, instead of twenty done halfway.
One roster, one status
Every adult on your roster rolls up to a single word: cleared, expiring, expired, or missing. A person is only cleared when every requirement is current. No partial credit.
They upload their own paperwork
Each person gets a private link. They upload their own certificate and type the dates. You stop being the bottleneck, which is the actual reason spreadsheets fail.
Reminders that fire without you
60 days out, 30 days out, 7 days out, and the day it lapses. Sent to the person, copied to you. Logged so nobody gets the same nudge twice.
An export you can hand over
One click produces a timestamped record of who was cleared, for what, through when. Print it for the carrier, the licensing inspector, or the board minutes.
Reference
13 states write this into law. All 50 write it into your liability.
A plain-language summary of what each state expects from youth-serving organizations, with citations where a specific statute applies. Free, no account needed.
Pricing
Priced for a volunteer board, not a procurement department.
- ✓Full compliance dashboard
- ✓Self-serve upload links
- ✓Expiry reminders
- ✓Audit export
- ✓Everything in Free
- ✓Unlimited requirement types
- ✓Document storage
- ✓Multiple admins
- ✓Everything in Team
- ✓Multiple sites or units
- ✓Export history retained
- ✓Priority support